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Define your Product Rollout Plan

The Rollout Plan Template - Powerpoint Presentation
The Rollout plan Powerpoint Presentation

Planning your Product Rollout is crucial. You need to design the workstreams, and put project controls in place to be sure your rollout stays on track.

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You can see our ready-made, tried-and-tested Rollout Plan Template here.

How to Plan your Product Rollout

Define “Success” – Your Rollout Objectives & KPIs

  1. What does success look like? – you must document this with measurable success criteria.
  2. Once you have this, you can identify some points in the rollout when you expect to be able to measure the “Performance” of the rollout.
  3. You can record these as Milestones, and as KPIs to focus the team on.

Understand your Risks, Assumptions, Issues and Dependencies

  1. In order to ensure the best possible rollout, you to understand what might affect your success negatively, and manage each of these factors.
  2. In project management terms, this is your RAID log, and includes documenting and managing your:
    1. Risks
    2. Assumptions
    3. Issues
    4. Dependencies
    5. View RAID templates here
  3. Track, mitigate and manage your RAID items through the Rollout process

Define your Phases & Timeline

  1. With the above points in mind, set your timeline for the Rollout.
  2. Base the timeline on a realistic and achievable timescale, and with your RAID items in mind.
  3. If it makes sense to the whole project, split your timeline into Phases, and name them

Define your Milestones

  1. Along with your KPI points, set milestones so that you can monitor project progress
  2. Be sure to get regular Status Updates, and ensure the wider team and stakeholders get Status Reports

Set out your Workstreams & Project Activities

  1. In Agile projects, and in larger Programmes, your team and activities should be arranged in Workstreams
  2. Each Workstream should represent a team, or a particular area of delivery; e.g. “HR”, “DEV”, “CATERING”, “FINANCE”
  3. Plan the project activities, and the KPIs out into these workstreams, along the timeline
  4. Ensure the Workstream participants have contributed, and helped form each workstream plan

Communicate your Rollout Plan!

  1. Agree the Timeline, Workstream, KPI and Activity plans with your team
  2. Create a Rollout Plan Presentation, with your team
  3. Present to all teams and stakeholders
  4. Give your team and Stakeholders Status Reports frequently throughout the Rollout

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Business Documents UK Rollout Templates

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Project Plan

The most effective Project Plan presentations are individually tailored for your audience – one size does not fit all. Browse these plan formats.

An example Project Plan – showing 2 years timeline in a roadmap format; milestones and workstreams

Your Project Plan – Who are you showing it to?

Be very clear about your audience – you will need different project plan approaches for each scenario:

  1. For executive audiences use a Roadmap format to show project plans: Powerpoint Roadmap Template, Visio Roadmap template.
  2. For Product Manager audiences, you should use a Product format: Powerpoint Product Template, Visio Product Template.
  3. To show your product team workstreams what they are doing, use a Project Plan Template format.
  4. For your developers, you should have a release plan, showing activity per iteration.

Some Agile Release Plan Formats

 

 

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Product Plan – define your product!

This Product Plan format communicates high level Launch Plans, Timeline, Milestones and Objectives to executive board stakeholder groups.

Powerpoint Product Plan with SWOT and PESTLE – copyright business-docs.co.uk

The Powerpoint Presentation Product Plan template shown here is based on tried and tested template formats, and is designed to communicate high level product plans to Executive Board audiences.

This Product Plan template is suitable for any stakeholder group circulation.

  1. Executive Summary
  2. Product Plan – roadmap slide
  3. Product SWOT Analysis

The Product Plan Template can be downloaded now, for immediate use.

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Project Status Report Template

Everybody needs a good Project Status Report Template. Here at Business Documents UK we provide a selection of Status Report templates that can be used for a variety of project purposes.

Powerpoint Project Status Report Templates

  1. Powerpoint Roadmap with dashboard – has a project status report area.
  2. Powerpoint Product Roadmap Template – has a project status update area.

Visio Project Status Report Templates

  1. Product Roadmap + Dashboard Template – has a project status report area.

More to come soon!

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Agile Resource Planning – build your workstreams!

These Agile Resource Planning formats will help you plan and communicate resource plans. Ideal for Product Development & Business Transformation.

The Powerpoint Resource Plan shows resource types, workstreams, timeline, milestones and named individuals within each workstream.

Resource Planning document formats enable you to form and communicate your resource plans. Particularly with agile workstreams, you will want to assign a workstream team, and support them in working to the product backlog.

Agile Resource Planning

  1. Shows capacity
  2. Shows team members
  3. Shows workstream focus
  4. Shows allocation
  5. Shows key delivery milestones
  6. Shows risk status

This screenshot shows the Powerpoint Resource Plan Template.

Agile Resource Planning formats

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Resource Plan – define your project workstreams

The Resource Plan is a crucial part of workstream planning. i.e. who is going to work in which area, and where do you need each discipline?

Features of The Resource Plan

  1. Timeline with Milestones
  2. Three Workstreams, plus a management resource area
  3. Resources allocated in each workstream
  4. Legend for Resources and for Activity Statuses
  5. Notes areas

See the Resource Plan Template (Visio).

See the Powerpoint Resource Plan Template.

Scenarios when you can use a Resource Plan

  1. When planning your workstreams
  2. When outlining a re-organisation of a unit or business group
  3. When proposing a new Team Structure
  4. When working through Scenario Planning with your existing teams

Resource Plan Templates