How do I write a problem statement?

A well-written problem statement is essential for any research project. It provides a focus for your work and helps you stay on track. Make sure your problem statement is clear, concise, and accurate.

Follow this guide to write a perfect problem statement for your research project!

The Formula for your Problem Statement.

1) Start with a Vision Statement – clearly describe how things should be:

1. This should be approached like a product Vision Statement.
2. Be clear about goals and how the situation should be if there WERE NOT a problem.

2) Outline the Issue – clearly describe what the issue is:

1. A clear, unambiguous description of what the ISSUE, or PROBLEM, is.
2. List the parts of the issue – do not leave anything out – but keep it SHORT.
3. One or two sentences at MOST.

3) Give the Solution– describe how the problem should be solved:

1. This could be the route to the remedy,
2. The approach to finding a remedy, or
3. An outline to how you want to explore “the Problem”.
4. One or two sentences at MOST.

Example Problem Statements:

Example Problem Statement 1 – where the solution to the problem is clear.

The Big Top company prides itself on seamless and timely delivery of goods to its customers.

The current implementation of the new delivery chain service “Supersend” is flawed, and if left as is will cause sporadic delivery failure, and occasional damaged goods.

We will redesign and redeliver the 2nd workpackage of “Supersend” to fix the quality issues, and this will be completed before 1st December.

Example Problem Statement 2 – where the problem is a bit less tangible.

As a department, the Widget Packaging Unit are proud of their creative approach to product development, and are committed to excellence through collaborative innovation; the best way to make the most of the department’s talent.

Some members of the team have voiced concerns that the Widget Redesign Unit have started operating in a linear workflow, without collaboration, and these members are threatening to leave the organisation to work somewhere ‘more collaborative’.

We – the Management Team – are going to find a solution to this by exploring the issue with a facilitator, in a set of workshops with the whole department over the next 3 weeks.

Top 10 tips for How to write a Problem Statement

Common Pitfalls in Problem Statements – AVOID THESE MISTAKES:

Problem Statements are often written without enough preparation, leading to confusion and wasted effort. Common problems include:

1. Too long.
2. Too complicated.
3. Assumes some knowledge.
4. Does not describe the IDEAL STATE – How things should be!
5. Uses Acronyms.
6. Uses private Jargon.
7. Points the finger of blame at specific people or groups.
8. States that the problem is obvious or simple.
9. Badly written language.

Problem Statements as part of Crisis Management.

Problem statements are an essential part of Crisis Management. Here are some crisis management template formats to go alongside your problem statement: