We are planning to hold a Hackathon event. How much does it cost?
The cost of your Hackathon event depends on what resources you have at your disposal, the number of participants, and your Hackathon goals.
You can run small-scale “internal” (within your organisation) events for £0, if you have all the required resources provided.
As soon as you look inviting in participants from multiple organisations, or at renting a venue, and the required support and catering, you will be looking into the £1,000s.
By Business Documents UK Ltd Team . Published: 2019/04/07 4:36:11 PM, Last Updated: 2019/04/07 6:18:34 PM Answer URL
These questions will have cost implications that drastically affect your budget:-
- Does your organisation have a suitable venue at which to hold the Hackathon?
- Do you have support staff to manage the event?
- How many participants are you planning to host?
- Are you paying for participant travel and/or accommodation?
- What kind of prizes do you want to provide?
- How long is the event? (2 days, 3 days, 5 days?)
- Are you running an overnight Hacking provision?
Standard Hackathon Budget Line Items:
Hackathon Support Team
- Planning resource
- Support staff
- PR for Participant Sign-up
- Marketing and PR
- Venue Hire
- Venue Furniture
- Hackathon Power Supply
- Hackathon WIFI Supply
- Venue Security
- Venue Cleaning
- Audio and Visual Supplier
- User Testing Supplier
- Misc Stage Equipment Supplier
- Stationery Supplies
- SWAG (T-Shirts, Stationery, Etc)
Branding & PR
- Brand identity
- Event website
- Admin hours helping with local promotion
- Paid Advertising
Catering (Food and Drink)
- Afternoon Snack
- End of event drinks & snacks
All Day: Beverages
- Hot Drinks
- Soft Drinks
AV Coverage for Promotion
- Video Camera Person
- Stills Photographer
- Attendee travel reimbursement
- Transport & Travel for Event Support
Short on time?
try one of these templates:
- How do I represent investment in Innovation?
- How do I setup an Innovation Programme in a large organisation?
- How do I start an in-house Innovation Programme?
- What is a good 2 Day Hackathon Event Schedule?