How much does a Hackathon Event cost?

We are planning to hold a Hackathon event. How much does it cost?

Summary

The cost of your Hackathon event depends on what resources you have at your disposal, the number of participants, and your Hackathon goals.

You can run small-scale “internal” (within your organisation) events for £0, if you have all the required resources provided.

As soon as you look inviting in participants from multiple organisations, or at renting a venue, and the required support and catering, you will be looking into the £1,000s.

By . Published: 2019/04/07 4:36:11 PM, Last Updated: 2019/04/07 6:18:34 PM

More detail

These questions will have cost implications that drastically affect your budget:-

  1. Does your organisation have a suitable venue at which to hold the Hackathon?
  2. Do you have support staff to manage the event?
  3. How many participants are you planning to host?
  4. Are you paying for participant travel and/or accommodation?
  5. What kind of prizes do you want to provide?
  6. How long is the event? (2 days, 3 days, 5 days?)
  7. Are you running an overnight Hacking provision?

Standard Hackathon Budget Line Items:

Hackathon Support Team

  1. Planning resource
  2. Support staff
  3. PR for Participant Sign-up
  4. Design
  5. Marketing and PR

Venue

  1. Venue Hire
  2. Venue Furniture
  3. Hackathon Power Supply
  4. Hackathon WIFI Supply
  5. Venue Security
  6. Venue Cleaning

Suppliers

  1. Audio and Visual Supplier
  2. User Testing Supplier
  3. Misc Stage Equipment Supplier

Materials

  1. Stationery Supplies
  2. SWAG (T-Shirts, Stationery, Etc)
  3. Prizes.

Branding & PR

  1. Brand identity
  2. Event website
  3. Admin hours helping with local promotion
  4. Paid Advertising

Catering (Food and Drink)

Day 1

  1. Breakfast
  2. Lunch
  3. Afternoon Snack

Day 2

  1. breakfast
  2. lunch
  3. End of event drinks & snacks

All Day: Beverages

  1. Hot Drinks
  2. Soft Drinks

AV Coverage for Promotion

  1. Video Camera Person
  2. Stills Photographer

Travel

  1. Attendee travel reimbursement
  2. Transport & Travel for Event Support

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Answer Count: 1 When was the question asked? 2019/04/07 4:36:11 PM By .