What is the best Hackathon Event Schedule?

Hackathon Events must have SWAG (aka Merch)

If you are planning a Hackathon event, here is a great schedule – tried and tested with many hack events.

What is the best Hackathon Event Schedule?

In short, the single most important element is to make the kickoff and intro speeches as short as possible, and the hacking time as long as possible. There is never enough hacking time at a Hackathon event, so don’t waste the hackers’ time!

How long should the Hackathon introduction be?

Keep it as short as you possibly can: Welcome; Health & Safety (fire exits and procedure); Reminder of the mission; how to get help; Start your hacking!!

What should I say to Hackathon Sponsors who want to demo their products in the introduction?

Tell them that they can have a demo stand at the side, and that you will promote them on the Hackathon Website. Do not let them prolong the introduction!

Specifics for designing the best Hack Event Schedule

General Hack Event Design Guidance:

  1. Two days is a good length for a Hack Event, but people run them longer and shorted – it depends what you want.
  2. Keep the intros short – 30 mins MAX.
  3. Thank everyone for making the time to participate.
  4. If you have sponsors, set them up with a demo stand at the side. DO NOT make your participants sit through long promotional powerpoint presentations.
  5. Provide all event information on posters on the wall, or ideally on a public website.

Example Hackathon Schedule for a 2 Day Hack:

 DAY 1
09:30 AMRegistration opens – provide light breakfast for those who are hungry
10:00 AMWelcome! – quick hello, intro, wifi details, “toilets and fire exits”, health & safety, and *run through today’s schedule
10:10 AM“The Reason Why We are All Here” – plus overview of the challenge(s) by someone impressive (a celeb in your field, ideally)
10:20 AMLET THE HACKING BEGIN! – everyone gets started, and we refrain from interrupting them any further
 (During the morning you may want to run “Tech Talks” from those who are bringing ideas to the event, and from your sponsors. MAKE THESE OPTIONAL – e.g. “Speaker’s Corner”. Do not force people to sit through them – they just want to get on and to HACK)
01:00 PMLunch is provided
03:00 PMAudience Feedback sessions – provide a service to test your participants’ prototypes with target audience
06:00 PMTeam progress report – quick “around the room” standup; each team shares a quick summary of what they are doing, and the MC asks them if there’s anything they need
07:00 PMThe Venue closes for the night
 (you may want to select a pub/bar where participants can socialise, grab some food etc, if they want to)
 DAY 2
08:00 AMRegistration – reopen for participants on Day Two
10:00 AMBook your Demo slot – Participants register their “hacks” and sign up for a pitching slot
11:00 AMHow to make your Pitch – Optional session to get help with Pitching techniques. The pitching slots are short, so they need to prepare, and be told “this is your only chance to influence the judges”
01:00 PMLunch is provided
01:45 PMHacking Ends – get people off their tables, and into the seating for the demos at 14:00
02:00 PMPITCH SESSIONS – all teams will have 2-3 mins (plus Q&A) to present their hacks to the judging panel and other teams
 (We invite press and key people from participating organisations to attend the pitch sessions. Be sure to manage numbers here)
04:00 PMThe judges retire to decide the winners – drinks are provided for the participants
04:30 PMPrizegiving & quick “Thank You” speech
05:00 PMClose – you may want to select a pub/bar where participants can socialise, grab some food etc, if they want to
The 2-Day Hack Event Schedule

Short on time?

Use these templates to help with business best practice:

Template Types

Related Business Best Practices

How do I make a business case for a Hack Event?

I work in an old-fashioned organisation. They are very risk averse. How might I make the case for a Hack Event?

Read more

What is the best Hackathon Event Schedule?

If you are planning a Hackathon event, here is a great schedule – tried and tested with many hack events.

Read more

How do I plan a successful in-house Innovation Programme?

What are the simple principles to follow, to create an inspirational and successful innovation programme? Find out here.

Read more

How much does a Hackathon Event cost?

We are planning to hold a Hackathon event. How much does it cost?

Read more

What makes a great hackathon?

From the founder of BBC News Labs and the #newsHACK hackathon event series, some tips and tricks.

Read more

What are the benefits of a Hackathon Event?

Hackathon events (or “hack days”) are a fabulous way of getting the best from your community: a challenge, socialising and intense creativity all mixed to deliver and test bold ideas.

Read more

All Business Best Practice

See all Business Best Practice here.

Published :

Last Updated : August 25th, 2020