There are plenty of formats to choose from: Progress Reports, Rollout Roadmaps, Backlogs, Dashboards and more.
For most projects, and most audiences, the project tracking formats that people will understand best is a Status Report or a Roadmap.
Using a Roadmap, you can show your whole project story on one slide.
Using a Status Report, you can update on risk and highlights.
You must include 1) the timeframe, 2) key workstreams / project swim lanes, 3) important project areas, 4) milestones / goals, 5) a sense of risk and/or priority.
Focus on 1) Progress to date, 2) RAG status, 3) Risk Log Updates, 4) Immediate next steps.
A Rollout Roadmap is useful for “in flight” project reporting.
A Rollout Report Roadmap is an ideal format, to show “Where we are” in the Roadmap, and can be understood within minutes.
A “Rollout Roadmap” shows where you are, in the whole project setting, so that your stakeholders can get a sense of project progress.
For Agile Project and Product Progress Tracking
A User Story Mapping template is ideal to show where you are in your Release Plan, and which features (in which feature areas) are left to do.
Top Tip: Avoid large Gantt Charts!
Beware – large Gantt charts and long task lists can be very hard to digest.
While your stakeholders may be nodding and saying “mmm yeah” they have probably switched off.
Short on time?
try one of these templates:
How to show your SWOT alongside your roadmap
Here’s a step by step guide to create one quickly – 5 minutes for a 1 side Roadmap.
Executives and stakeholders have short attention spans. Use this guide to focus on important points.
I have a large project which has detailed plans, but I need a simple way to present the Rollout progress to all my stakeholders.