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How do I fix Visio timeline problems?

Problems with Visio Timelines corrupting

Visio Timelines are often causing issues. The compatibility issues between Visio versions seem particularly acute with timeline feature, and we have been asked for support frequently in this area.

Frequent customer question:-

How do I fix Visio timeline problems?

My timelines are breaking whenever I change the dates or time intervals.

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The Solution:-

We have seen this problem a lot lately, especially with older files from Visio 2002 and 2003.

  1. Save your Visio document to a new file.
  2. If you have milestones you want to keep, drag them off the faulty timeline.
  3. Delete the faulty timeline, and save document.
  4. Create a blank Visio file, and use the shape “Search” to find the right timeline format.
  5. Setup the timeline in your blank file.
  6. When ready, copy it to your main document, and drag milestones onto it.
  7. Done.
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Define your Product Rollout Plan

The Rollout Plan Template - Powerpoint Presentation
The Rollout plan Powerpoint Presentation

Planning your Product Rollout is crucial. You need to design the workstreams, and put project controls in place to be sure your rollout stays on track.

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You can see our ready-made, tried-and-tested Rollout Plan Template here.

How to Plan your Product Rollout

Define “Success” – Your Rollout Objectives & KPIs

  1. What does success look like? – you must document this with measurable success criteria.
  2. Once you have this, you can identify some points in the rollout when you expect to be able to measure the “Performance” of the rollout.
  3. You can record these as Milestones, and as KPIs to focus the team on.

Understand your Risks, Assumptions, Issues and Dependencies

  1. In order to ensure the best possible rollout, you to understand what might affect your success negatively, and manage each of these factors.
  2. In project management terms, this is your RAID log, and includes documenting and managing your:
    1. Risks
    2. Assumptions
    3. Issues
    4. Dependencies
    5. View RAID templates here
  3. Track, mitigate and manage your RAID items through the Rollout process

Define your Phases & Timeline

  1. With the above points in mind, set your timeline for the Rollout.
  2. Base the timeline on a realistic and achievable timescale, and with your RAID items in mind.
  3. If it makes sense to the whole project, split your timeline into Phases, and name them

Define your Milestones

  1. Along with your KPI points, set milestones so that you can monitor project progress
  2. Be sure to get regular Status Updates, and ensure the wider team and stakeholders get Status Reports

Set out your Workstreams & Project Activities

  1. In Agile projects, and in larger Programmes, your team and activities should be arranged in Workstreams
  2. Each Workstream should represent a team, or a particular area of delivery; e.g. “HR”, “DEV”, “CATERING”, “FINANCE”
  3. Plan the project activities, and the KPIs out into these workstreams, along the timeline
  4. Ensure the Workstream participants have contributed, and helped form each workstream plan

Communicate your Rollout Plan!

  1. Agree the Timeline, Workstream, KPI and Activity plans with your team
  2. Create a Rollout Plan Presentation, with your team
  3. Present to all teams and stakeholders
  4. Give your team and Stakeholders Status Reports frequently throughout the Rollout

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Business Documents UK RolloutĀ Templates

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Product Plan – define your product!

SWOT PESTLE Roadmap Template (Powerpoint)

This Product Plan format communicates high level Launch Plans, Timeline, Milestones and Objectives to executive board stakeholder groups.

Powerpoint Product Plan with SWOT and PESTLE
Powerpoint Product Plan with SWOT and PESTLE – copyright business-docs.co.uk

The Powerpoint Presentation Product Plan template shown here is based on tried and tested template formats, and is designed to communicate high level product plans to Executive Board audiences.

This Product Plan template is suitable for any stakeholder group circulation.

  1. Executive Summary
  2. Product Plan – roadmap slide
  3. Product SWOT Analysis

The Product Plan Template can be downloaded now, for immediate use.

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Powerpoint Product Roadmap

The Powerpoint Product Roadmap – ideal for presenting your Product plans to executive audiences. This design features “London Underground” -style graphics to represent project activity bars.

We’ve just added a Powerpoint Version here, an almost direct port from our Visio version.

This Powerpoint Product Roadmap format clearly shows

  1. Timeline
  2. Legend for Risk status
  3. Workstreams x 3
  4. Activity bars
  5. Project Status Dashboard
  6. Red / Amber / Green RISK status for key Product elements

Other Powerpoint Roadmaps

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Powerpoint Timeline

Powerpoint Timeline Presentation Pack

Our Powerpoint timeline presentation templates haveĀ a selection of professional powerpoint timeline slides.

Our Powerpoint Timeline Document Formats

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Product Managers need Roadmaps – get used to it.

The Innovation Roadmap Template (Powerpoint)

One thing you must know is that Product Managers need Roadmaps. If you find a product manager without a Roadmap, you can bet they are working on one.

Why do Product Managers need Roadmaps?

Product managers, project managers, executives, business owners, and others, will often ask for a “roadmap“. A “Product Roadmap” shows the direction and mapping of the future of the product, and clearly communicates the activities and milestones that are planned along the way.

Product Managers need Roadmaps because they must show plans and strategy to investors and stakeholders, in a simple format.

It is essential that the template you use shows the Product plans at a glance; this is the advantage with the roadmap format – i.e. you do not have to digest complicated Gantt charts.

Properties of a Product Roadmap:

  1. One side of paper.
  2. Includes a timeline to show plans over time.
  3. Simple format. You are able to complete reading it within 5 minutes.
  4. Shows key projects and workstreams.
  5. Shows key risks.
  6. Communicates the important deliveries and milestones.

To clearly present a product roadmap, a specialist type of template is required.

Specialist Product Roadmap Templates

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