We have been creating Roadmap Project Template designs since the early 2000s. Our customers include all the top consultancies, and professionals across over 190 countries.
Our History with Roadmap Project Templates
We first started creating Roadmap Project Templates in the early 2000s in the media industry. Our formats quickly became popular as a simple way to communicate strategy and project plans.
Why does the Roadmap format work well?
The Roadmap format is so effective because it enables your readers to see the whole story within minutes! You can see the timeframe, the key project elements, the risks, the milestones, and any important moments AT A GLANCE. A good roadmap can be read within 3 minutes.
Roadmap Project Template: in early 2000s
While the format remains the same – the timeline, workstreams and milestones – this roadmap format is considerably closer to 1990s design.
Then in 2010
As we left the 2000s, it became popular to include a dashboard and dials in your roadmap. This meant the presenter could report on project plans, and current status, within minutes. All in one screen!
Our formats in 2019
As we reach present day, the formats become more contemporary. This Hack Event Roadmap (for Hackathon planning) has more of an infographic style.
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Argghhh – the Project has GONE WRONG!… too often we freak out in an self loathing, whining mess. Especially when there’s more than one team involved. OK.
OK. Take a moment. Stop your teams from running around in circles and screaming.
We usually forget the good things! And,… there will be good things again.
Take a breath, and plan a “Lessons Learned” Project Retrospective:-
to put things back in balance,
to establish what needs to be done differently next time,
to emphasise what was great about the project,
to draw a line under the project so that negativity can’t damage us any further, and
to get the teams talking again.
One tendency though, is that negativity can be brought into the Lessons Learned session.
So – how do we keep the Lessons Learned Positive and Productive?
Getting the Right Facilitator is really IMPORTANT!
Important attributes for your Facilitator:
Neutral – was not directly involved in the project
Positive – is self-starter, positive and always pushing for the best
Pragmatic – has a grip on what is feasible and reasonable
Some sense of humour – sees the humorous side of things
Has knowledge of the area – understands the business in question
A good Facilitator must:
take all points as valid, and record them carefully
prevent defensive behaviour – “it’s happened, let’s get this point recorded”
prevent arguments or tempers from flaring – “we’ll record everyone’s points – they are all now valid – remember the Prime Directive :)”
keep track of time – be sure that everyone is getting their opinions in, and that noone is allowed to monopolise the available time
encourage insights from quieter participants – there are likely to be dominant characters, so make sure the quieter ones get a chance to share
be fair, and praise contributions – keep the atmosphere positive and light by being fair, listening well, and giving praise to brave or focussed insights
Focus on “How to do better next time”
Focus on “how to do better next time” rather than “Who got it wrong / what was wrong this time”.
Regardless of what we discover, we understand and truly believe that everyone did the best job they could, given what they knew at the time, their skills and abilities, the resources available, and the situation at hand.
This guide will explain the important parts of a Project Roadmap. It includes workstreams, activities, timelines, risk levels and other elements needed for an effective project roadmap.
What is a Project Roadmap used for?
1. Quickly communicates project plans and goals. 2. Manages stakeholder expectations. 3. Generates a shared understanding across the teams involved. 4. Communicates plans with other important teams/organisations.
What is a Project Roadmap?
It is a simple diagram format, that shows your project plans over time. IMPORTANT:A Project Roadmap IS NOT the place for detailed project plans and detailed information.
What does a Project Roadmap include?
1. Must Have: The Project Goals articulated; at least in the deliverables listed. 2. Must Have: A timeline – to show when things will happen. 3. Must Have: The high level titles for the big deliverables (don’t get into the detail!!). 4. Should Have: The workstreams in separate “Swim Lanes”. 5. Should Have:Milestones of key events, when you expect them. 6. Could Have: Areas of high risk. 7. Could Have: Areas where you have dependencies.
What are the Key Characteristics of a Project Roadmap?
It gives a sense of the Project Goals: Either explicitly in plain words: “The goal is …”. It shows the plans for a project in simple terms: not too detailed – just the high-level titles! (keep to 4 or less in each workstream). It fits on 1 side of paper (or 1 slide in a presentation) to keep it simple! It shows project plans alongside a timeline. You can read it and understand it in 3 minutes or less. It avoids acronyms and team jargon, so that anyone can understand it! It has your name on it – so people can contact you with questions.
What’s the best Project Roadmap presentation?
The best project roadmap presentation is one that tells your story simply and quickly. You must give a sense of time, the important project elements, and any key messages you want to highlight.