How do I present a Project Timeline?

Presenting a project timeline is brilliant way to communicate your plans. More effective than a Gantt for key messages.

Summary

  1. Find a simple Timeline or Roadmap format template that suits your Project.
  2. Fill the template in with the important project elements for your audience.
  3. If there are any priority risks, be sure to include these.
  4. Test your presentation on a friend or colleague, and adjust as required.
  5. You are ready. Go for it.

More detail

  1. Find a simple Timeline or Roadmap format template that suits your Project.
    1. Do you need multiple workstreams?
    2. Or are your KPIs more important?
    3. Be sure to select your template based on what you want to communicate at your presentation.
  2. Fill the template in with the important project elements for your audience.
    1. As a rule, you have 5 mins to run through the whole Project timeline.
    2. If it takes longer than 5 mins for people to understand your Timeline, it is too complicated.
  3. If there are any priority risks, be sure to include these.
    1. Your colleagues and stakeholders will appreciate being told HONESTLY about any risks or issues.
    2. Be sure to have your suggested mitigation plans ready to discuss.
  4. Test your presentation on a friend or colleague, and adjust as required.
    1. This is soooo important. Be sure to test it out.
    2. There are always things you will have overlooked.
    3. When you are “close to the material” (i.e. when it is YOUR project) you will make assumptions about what people know. So please please do test your presentation.
  5. You are ready. Go for it.

Timeline Formats

Business Documents UK have a range of Project Timeline template formats to download and quickly turn to your own ends.

These timeline formats give you a range of options for presenting your project timelines to stakeholders.

Your project timeline can get out of control easily – all it takes is a
simple change (frequently out of your control) and your delivery dates and milestones start to slip away…

The Roadmap Template is an “at a glance” Timeline document

For many project and programme managers, the Roadmap template is a useful way to manage and communicate your timeline.

Roadmaps are ideally suited to executive communication and stakeholder management.

Short on time?

try one of these templates:


By . Published: 2010/05/03 10:46:39 AM, Last Updated: 2016/05/01 12:02:43 AM

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