Planning your Product Rollout is crucial. You need to design the workstreams, and put project controls in place to be sure your rollout stays on track.
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You can see our ready-made, tried-and-tested Rollout Plan Template here.
How to Plan your Product Rollout
Define “Success” – Your Rollout Objectives & KPIs
- What does success look like? – you must document this with measurable success criteria.
- Once you have this, you can identify some points in the rollout when you expect to be able to measure the “Performance” of the rollout.
- You can record these as Milestones, and as KPIs to focus the team on.
Understand your Risks, Assumptions, Issues and Dependencies
- In order to ensure the best possible rollout, you to understand what might affect your success negatively, and manage each of these factors.
- In project management terms, this is your RAID log, and includes documenting and managing your:
- Risks
- Assumptions
- Issues
- Dependencies
- View RAID templates here
- Track, mitigate and manage your RAID items through the Rollout process
Define your Phases & Timeline
- With the above points in mind, set your timeline for the Rollout.
- Base the timeline on a realistic and achievable timescale, and with your RAID items in mind.
- If it makes sense to the whole project, split your timeline into Phases, and name them
Define your Milestones
- Along with your KPI points, set milestones so that you can monitor project progress
- Be sure to get regular Status Updates, and ensure the wider team and stakeholders get Status Reports
Set out your Workstreams & Project Activities
- In Agile projects, and in larger Programmes, your team and activities should be arranged in Workstreams
- Each Workstream should represent a team, or a particular area of delivery; e.g. “HR”, “DEV”, “CATERING”, “FINANCE”
- Plan the project activities, and the KPIs out into these workstreams, along the timeline
- Ensure the Workstream participants have contributed, and helped form each workstream plan
Communicate your Rollout Plan!
- Agree the Timeline, Workstream, KPI and Activity plans with your team
- Create a Rollout Plan Presentation, with your team
- Present to all teams and stakeholders
- Give your team and Stakeholders Status Reports frequently throughout the Rollout
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Business Documents UK Rollout Templates
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